Volunteer Opportunities

find your ideal role to suit your talents

PHBA is different from other leagues in two key aspects: every kid plays and we are an all-volunteer non-profit league. Our parents & guardians are critical to the success of the League and community of families. In order to provide a high level of sportsmanship and play, PHBA established a League Assistance Fund (LAF) in order to encourage volunteer participation. Every registered family is required to complete four (4) hours of service hours per registered player.

Your service commitment contributes to the sense of community at PHBA. We believe your contributions help us all learn more about baseball & softball - on and off the field. You’ll make some great new friends and memories as well. While every family has an option to buy out the service hours, your commitment to the League in service hours is much greater than money.

Below are the many opportunities families have to contribute to the League in service hours. There are other opportunities that come up throughout the year as well. Once the teams are formed, your team manager will request volunteers to complete the team volunteer form. In addition to team volunteer positions, you will have the opportunity to sign up for service hours for opening day, snack shack, special events and closing ceremonies.

BOARD MEMBER

Running Pleasant Hill Baseball Association takes leadership and decision-making authority. The League is led by a board of directors that includes officers such as president, vice president, secretary, treasurer, head commissioner, chief umpire, volunteer coordinator, and so on. Check the Board of Directors page for more information on see the open positions and lend your talents to help lead this fantastic program.

DIVISION COMMISSIONER

COACH

UMPIRE

Unlike other youth sports programs that pay to have their games officiated, PHBA requires its parents to volunteer to officiate all games from the Pioneer division up through the Western division. This is a great way to experience the game up close and complete your service commitment! PHBA's ULT and Blue Crew takes pride in developing new and beginning umpires (0-2 years experience) with a strong training and mentoring program to help you learn quickly plus have fun umpiring. Whether you're umpiring for the first time or refreshing your skills from past seasons, the Umpire Leadership Team's (ULT) simplified approach to training and supporting mentors ensure you have the skills and confidence necessary to umpire successfully and put your best game on the field for the kids. Additional information on umpiring can be found HERE.

TEAM COORDINATOR

As a team coordinator, you'll be the main source of communication between the team families and the coach and league. Being a team coordinator (aka team manager) may incorporate several of the tasks described below:

Work with manager and coach on team list & e-mails, coordinate practices, handle all volunteers on team to make sure they are doing their jobs right, snack schedule for games, team meetings.
Collect money from each family for team basket, names on jerseys, coaches gifts for end of season party, etc. It's usually best to collect one amount for everything and the earlier the better.
Be sure to give the basket volunteer the amount they need first, so they can get the basket done, and turned in on time. League
Coordinator to sign off on the LAFF.
Coordinate with Photo Day Person and Basket Person.

SCOREKEEPER

Scorekeepers must keep score every game or make sure the duties are done for every game including playoffs. Scorekeeper includes the following tasks:

Scorekeepers are NOT required for Intermediate and Instructional Divisions
Both the Home team scorekeeper and Visitor team scorekeeper are responsible for maintaining their team's scorebooks during games
The Home team scorekeeper is considered the Official Scorekeeper for the game.
Scorekeeper must check with the Visitors team scorekeeper every inning to confirm pitch count (for baseball), innings pitched (for softball), and runs scored for the inning.
The Home team scorekeeper is responsible for making sure the end-of-the-game score is correct and the scorebook is signed by both team managers and the umpires working the game.
If scorekeeping for the first time, it is recommended the volunteer attend 1 of the 2 Scorekeeper clinics presented by PHBA.
While only one scorekeeper is required per team, it is advisable to have two for backup.

GAME DAY FIELD PREP

This is a vital role on game day and games will not be started until the field is ready to go. PHBA works hard to provide the best experience for the kids and making the field look like it is ready for a game to be played is an important part of the experience. Game Day Field Prep includes the following tasks:

Chalk the field for every game 30 minutes before the game.
Remove base rubber indicators and put back on base pegs after game (weeknights and last weekend games only).
It’s up to field prep person to put bases away and lock knack box after the game (weeknights and last weekend games only).
Fill in any holes in front of the pitching rubber and in the batters box, drag or rake the in-field (if needed), install bases.
While only one Field Prep volunteer is required, it is advisable to have at least two for backup.

TEAM BASKET COORDINATOR

SNACK SHACK

Your LAFF requirement can be fulfilled by working shifts in PHBA's Snack Shack. Shift opportunities are limited and dependent on the Snack Shacks hours and resource requirements. If you choose to do your volunteer hours in the Snack Shack, please schedule your time early and check back often as time slots fill up quickly. The following items describe the requirements necessary to fulfill your LAFF comittment in the Snack Shack:

Must complete 4 hours of volunteer time in Snack Shack.
Sign up for Snack Shack shifts on PHBA's website.
Each volunteer must sign in and have the Snack Shack manager sign you out.
Must have Snack Shack manager sign off volunteer's LAFF form to have their check returned.

FAQs

Team Coordinator

Team Coordinator Presentation

League Assistance Fund Fee (LAFF)

To encourage volunteer participation we have our League Assistance Fund Fee (LAFF). Families who do not complete the required service commitment will be required to pay a LAFF amount, separate from the annual registration fees.

The LAFF program requires a service committment of 4 hours per child (maximum of 8 hours for two or more children per family) along with a refundable fee of $300 per child (with a maximum of $600 for two or more children). Families will be required to agree to a LAFF Fee, separate from the Registration fee, during the registration process.

Following the completion of a league service commitment and a signed off LAFF form (see Sign Off section below) or authorized sign-up sheet, PHBA will refund the LAFF Fee.

If service assignments are not completed, checks held will be deposited, cash held will not be refunded, all credit cards on hold with League Athletics or any manual credit card receipts will be charged by PHBA on June 15. “NO EXCEPTIONS”.

A $ 25.00 service fee will be invoiced to the player account for all returned credit card charges or checks deposited.

For Instructional and Intermediate, use this form.

For Pioneer through Western, use this form.

FORMS

LAFF Form 1 Instructional & Intermediate

LAFF Form 2 Pioneer & Above

Team Umpire Recruitment Incentive (TURI)

It is required that each team in Pioneer, American, National, and Western division supply a trained umpire for a minimum of 12 games. The umpire requirements can be found on the umpire page. TEAMs that are unable to satisfy this requirement will be required to pay a TURI fee if the 12 game umpire requirement is not fulfilled for the team.

The TURI program requires a League Volunteer Commitment of 12 games umpired per team (maximum of 2 umpires per team) along with a refundable fee of $50 per player (with a maximum of $100 for two or more children). Families will be required to agree to a TURI Fee, separate from the Registration fee, during the registration process.