Volunteer Opportunities

find your ideal role to suit your talents

PHBA is different from other leagues in two key aspects: every kid plays and we are an all-volunteer non-profit league. Our parents & guardians are critical to the success of the League and community of families. To provide a high level of sportsmanship and play, PHBA established a League Service Hours (LSH) program in order to encourage volunteer participation. This LSH program consists of two distinct volunteer opportunities. One is Team-centered; the second is non-team centered. Each opportunity has their own LSH requirements that need to be met to satisfy a parent/guardian's volunteer responsibilities.

Your League Service Hours commitment contributes to the sense of community at PHBA. We believe your volunteer contributions help us all learn more about baseball & softball - on and off the field as well as support the kids in their ability to learn and play the game of baseball/softball. You’ll make some great new friends and memories as well. While every family has an option to buy out their service hours, your commitment to the League in volunteer hours is worth much more to us than your money.

Below are some of the many opportunities families have to contribute to the League in service hours. There are others that come up throughout the year as well. Once teams are formed, your team manager will request volunteers to complete the team volunteer form. Filling your team's volunteer positions before other non-team volunteer opportunities is a priority to ensure your team's success. If team volunteer slots are filled, other non-team volunteer opportunities (i.e., Opening Day, Photo Day, special events, Parents banquet, etc.) will present themselves throughout the season for you to complete your LSH requirements.

BOARD MEMBER

Running Pleasant Hill Baseball Association takes leadership and decision-making authority. The League is led by a board of directors that includes officers such as president, vice president, secretary, treasurer, head commissioner, chief umpire, volunteer coordinator, and so on. Check the Board of Directors page for more information on see the open positions and lend your talents to help lead this fantastic program.

DIVISION COMMISSIONER

MANAGER/COACH

As a Manager and/or Coach you are the foundation of the team and a critically important element to a child's success and having fun learning and playing the game of baseball or softball. Whether or not you've had experience in coaching, teaching, or playing your child’s sport, PHBA can always use coaching help. If you're willing to learn, PHBA is willing to teach you.

All our kids rely on volunteers to coach them. PHBA has developed an excellent training program to prepare managers and coaches to be a positive influence to the players on their teams as well as preparing the kids on the fundamentals of playing baseball or softball.

To be a Manager/Coach at PHBA the following requirements need to be completed:

Background Check
- DOJ LiveScan
Heads Up Training - Concussion Protocols
Child Abuse Prevention Training
Sudden Cardiac Arrest Training
Positive Coaching Alliance Training
Complete At Least Two of the Advertised Skills Training clinics
Other advertised skills clinics are available
Badged - Photo ID to be on your person at every ball game
- No badge, no attendance at game

At PHBA, your goal as a Manager/Coach is to teach the kids a love for the game and to have fun doing it.

UMPIRE

The Umpire position is second only to the Manager/Coach position in importance towards filling out Team Volunteer responsibilities. It is also the most difficult to fill. However, without an umpire, a team's game is not official.
NOTE: Umpires are NOT used in Instructional and Intermediate divisions

Unlike other youth sports programs who pay to have their games officiated, PHBA uses parent volunteers to umpire its games. The League requires each team, from Pioneer through Western divisions, to provide a parent (or parents) volunteer as the team's umpire(s).
NOTE: Failure of a team to provide a team umpire will result in the assessment of the Team Umpire Recruitment Assessment (TURA) fee. See TURA description below.

What!, you say!? Me, an umpire!? Not to fear. Many others before you have voiced similar concerns, doubts, fears, etc. and have weathered the perceived storm. ;o) Many even decide to come back to continue with what they've been taught. This opportunity is a great way to experience the game up close and personal as well as complete your LSH commitment! If you plan to jump into the water as an umpire, you will need to complete the following before you work your first game:

Classroom Clinic (New Umpires Only)
Field Day Training (New & Returning Umpires)
Background Check - DOJ LiveScan (New Umpires Only) - One time completion
Heads Up Training - Concussion Protocols - Annual renewal
Child Abuse Prevention Training - Every two years renewal
Sudden Cardiac Arrest Training - One time completion

PHBA's Umpire Leadership Team (ULT) takes pride in developing new and beginning umpires (0-2 years experience). We have a strong training and mentoring program to help anyone learn quickly plus have fun umpiring. Whether you're umpiring for the first time or refreshing your skills from past seasons, the ULT's approach to training and supporting mentors ensure you have the skills and confidence necessary to umpire successfully and put your best game on the field for the kids. For additional information on being an Umpire, click HERE

TEAM COORDINATOR

As a team coordinator, you'll be the main source of communication between the team families and the coach and league. Being a team coordinator may incorporate several of the tasks described below:

Work with manager and coach on team list & e-mails, coordinate practices, handle all volunteers on team to make sure they are doing their jobs right, snack schedule for games, team meetings.
Collect money from each family for team basket, names on jerseys, coaches gifts for end of season party, etc. It's usually best to collect one amount for everything and the earlier the better.
Be sure to give the basket volunteer the amount they need first, so they can get the basket done, and turned in on time.
Coordinate to sign off on the Service Hours.
Coordinate with Photo Day Person and Basket Person.

SCOREKEEPER

Scorekeepers must keep score every game or make sure the duties are done for every game including playoffs. Scorekeeper includes the following tasks:

Intermediate and Instructional Divisions do NOT require scorekeepers.
New scorekeepers are encouraged to attend the Scorekeeper clinic in February (teaches how to keep score). Knowing how to keep score will help learning how to use PHBA's GameChanger app.
New scorekeepers are also encouraged to attend the GameChanger (PHBA's scorekeeping app) clinic (teaches how to use the app)
Both the Home team and Visitor team scorekeepers are responsible for entering and maintaining each of their team's game activities in GameChanger.
Home team scorekeeper is considered the Official Scorekeeper for the game.
For baseball, scorekeepers must check with each other every inning to confirm pitch counts and runs scored for the inning.
For softball, scorekeepers must check with each other every inning to confirm innings pitched and runs scored for the inning.
The Home team scorekeeper is responsible for making sure the end-of-the-game score is correct and pitch counts or innings pitched are correct.
While only one scorekeeper is required per team, it is advisable to have second person as backup.

GAME DAY FIELD PREP

This is a vital role on game day. Games will not be started until the field striped and ready to go. PHBA works hard to provide the best experience for the kids. Making the field look like it is ready for a game to be played is an important part of that playing experience. Game Day Field Prep includes the following tasks:

Attend the Field Prep training clinic in February
Ensure Knack box is open and chalking materials available (chalk, chalking line, chalking machine, mini-spade for uncovering base pegs)
1. Contact Field Crew for missing items
For every game, chalk the field 30 minutes before game start.
Remove rubber base peg locators from base pages (for appropriate division) prior to chalking the baselines.
Return rubber base peg locators to the base pegs after the last game of the day (weeknights and last weekend games only).
Fill in any holes in front of the pitching rubber and batters boxes; install bases.
After the last game of the day, Field prep person puts bases away and locks Knack box (weeknights and last weekend games only).
While only one Field Prep volunteer is required, it is advisable to have at least two for backup.

SNACK SHACK

Your League Service Hours (LSH) requirement can be fulfilled by working shifts in PHBA's Snack Shack. Shift opportunities are limited and dependent on Snack Shacks hours and resource requirements. If you choose to do your volunteer hours in the Snack Shack, please schedule your time early and check back often as time slots fill up quickly. The following items describe the requirements necessary to fulfill your Service Hours commitment in the Snack Shack:

Must complete 4 hours of volunteer time in Snack Shack.
Sign up for Snack Shack shifts on PHBA's website.
Each volunteer must sign in and have the Snack Shack manager sign you out.
If games are rained out and the snack shack is not open for your assigned shift, no credit will be given for your LSH. You must re-register for another shift on the site or choose a different LSH event to satisfy your service hours.

TEAM BASKET COORDINATOR

Each team creates one basket to be auctioned off at various events throughout the season, including photo day, parent auction, etc. The budget for the team basket varies depending on the donations received from the team families. The team basket coordinator is responsible for the following items:

Work with the Team Coordinator to collect donations from the team parents.
Determine a theme for the team basket
Purchase basket items and secure donations, as applicable
Ensure that their basket is delivered to the event (when their team is responsible for having basket)

Several of these volunteer roles use various technology applications. Visit the Volunteer Technology page to find out more and to login to each respective app/portal.

TeamSnap - For coaches & parents to check their team's schedule, roster, results, etc.
GameChanger - For scorekeepers to keep score electronically
SportsHelpers - For all volunteers to sign up for all volunteer roles throughout the season
Blue Crew Scheduler - For all umpires scheduling their games during the course of the season

Field Prep Instructions

Field Prep Video

Team Coordinator & Basket Coordinator Info (Coming Soon)

"New to the League" Meeting Google Slides

League Service Hours

Pleasant Hill Baseball Association is an all-volunteer youth Baseball and Softball league. All PHBA families are required to volunteer for either the team-oriented opportunities or the non-team oriented opportunities to complete their League Service Hours (LSH) requirement. The team-oriented opportunities require a parent/adult commitment for the course of the season. The non-team oriented opportunities require a parent/adult commitment of 4 hours per child (minimum of 8 hours for two or more children per family).

To encourage volunteer participation, all families agree at registration to pay a league-determined amount if they fail to complete their League Service Hours. The LSH obligation fee is separate from a player’s annual registration fee, and is only charged if the League Service Hours are not fully met. The LSH obligation fee is $500 per child per family ($1000 max for 2 kids or more per family).

If a player’s League Service Hours are not fully met, an invoice will be sent to the family for the full League Service Hours fee at the end of the season. This LSH fee must be paid before registration in the following year or it will be applied to their next season's registration fee.

It takes a lot of volunteer time to make PHBA successful. Your time is more valuable to our players than your money. However, should you prefer not to volunteer, you may buy out your obligation for $500 per child, with a maximum of $1000 per family.

Failure to comply may result in additional consequences at the discretion of the PHBA board.

Team Umpire Recruitment Assessment (TURA)

Team Umpire Recruitment Assessment (TURA) - This is a team assessment of $1200.00 per team when that team fails to provide a team parent to be team umpire. This fee is divided by the number of parents on the team minus the manager and 2 coaches.

The Assessment?
ALL teams from Pioneer through Western divisions must provide at least one (1) and preferably two (2) parents as team umpires to cover the team's 12-game umpire coverage requirement. The TURA fee will be applied and paid by the team prior to the team picking up their gear bag and, at the latest, before picking up the team's uniforms. Managers and two coaches are exempt.

Why a TURA?
PHBA is a non-profit organization and cannot maintain the success it has achieved without the help of its parent volunteers. The League has an ongoing, critical need to fill one key team volunteer position: UMPIRE(S). This position is essential to making sure each and every child's game is conducted within the precepts of positive coaching, safety, and compliance with the rules of the game. Without an umpire to officiate the game, every game played is nothing more than a scrimmage.

The TURA is applied when a team is unable or unwilling to provide one or more parent volunteers to be team umpire. The assessment will NOT be applied, if, through no fault of the team, a team umpire fails to complete their responsibility (whether it be training or game coverage). The specific team umpire who fails complete their LSH requirement (training and/or games) will be charged the League Service Hour fee of $500 for failing to meet their umpire requirements.

Parent umpires needed!
But, any team unable to provide a parent or parents as team umpire(s) will be assessed $1200 (Exception: children of the Manager and two coaches exempt). That fee will be divided by the remaining parents on the team.
NO team will be allowed to pick up their gear bag or uniforms unless the following items are met:
For Gear Bag
1. All team volunteer slots are covered in SportsHelper
2. If the team needs more time to fill their volunteer slots:
A. A signed waiver giving the team a 1-week grace period to fill their volunteer slots
3. If the team has all slots filled but umpire
A. A signed waiver stating no team umpire
B. A check or checks covering the team's $1200 TURA fee

For Uniforms
1. All team volunteer slots are covered in SportsHelper
A. A valid parent or parents as team umpire(s) signed up in SportsHelper.
(Team umpires have their own requirements for covering their team's 12-game coverage requirement and their own League Service Hours)
OR
2. If the team has all slots filled but no umpire
A. A signed waiver stating no team umpire
B. A check or checks covering the team's $1200 TURA fee

NOTE: There is a separate consequence for a team umpire if they fail to cover their 6-game LSH responsibility or their team's 12-game coverage requirement.
NOTE2: If a team provides one umpire and the umpire fulfills their 6-game LSH responsibility, but NOT the team’s 12-game requirement, the team will be invoiced a prorated $1200 for the non-covered games. In this scenario, the team's manager, two coaches, and team umpire are exempt from the TURA.