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Volunteering at PHBA

Volunteer Requirements

Pleasant Hill Baseball Association is an all volunteer youth Baseball and Softball league.  To encourage volunteer participation we have our League Assistance Fund Fee (LAFF) and Team Umpire Recruitment Incentive (TURI).  All families will be required to agree to pay LAFF amount, separate from the annual registration fees, for not fulfilling the required volunteer hours. 
 

LAFF - League Assistant Fund Fee

  • The LAFF program requires a League Volunteer Commitment of 4 hours per child (maximum of 8 hours for two or more children per family) along with a refundable fee of $200 per child (with a maximum of $400 for two or more children).  As part of Registration, all families will be required to agree to a LAFF Fee, separate from the Registration fee, for which PHBA will “HOLD” checks, cash, or credit card information for this commitment.
  • Following the completion of a league volunteer commitment and a signed off LAFF form (see Sign Off section below) or authorized sign-up sheet, PHBA will either clear the credit card hold from League Athletics, return or shred checks held, refund cash held, or shred or return manual credit card receipts held.
  • If volunteer assignments are not completed, checks held will be deposited, cash held will not be refunded, all credit cards on hold with League Athletics or any manual credit card receipts will be charged by PHBA on June 15, 2018, “NO EXCEPTIONS”.  A $ 25.00 service fee will be assessed for all returned credit card charges or checks deposited.
  • Volunteer LAFF Sign Off Form - You need to print out this form, fill it out and get it signed after full-filling your LAFF requirements.  Read below for more info.
     

TURI - Team Umpire Recruitment Incentive

  • All Girls and Boys Intermediate, Pioneer, American, National, and Western teams are required to provide a volunteer team umpire or umpires to meet the team’s 16-game season commitment.
  • As part of Registration, all families will be required to agree to a $750 TURI Fee per TEAM, separate from the Registration fee, for which PHBA will “HOLD” checks, cash, or credit card information for this commitment.  This fee is a team fee on a per player basis to incentivize teams to provide a parent, or two parents, as the team’s volunteer umpire. Releasing the hold for this fee will be dependent upon the team’s volunteer umpire successfully meeting the duties, responsibilities, and deadlines established by the Chief Umpire and Umpire Leadership Team.
     

Opportunities for Volunteering

Click on the opportunities below for more information:


Umpire Duties and Share Umpire Duty (Return to top)

  • Includes team commitment of 16 regular season games
  • Commitment can be split between two umpires (maximum) per team
  • Mandatory attendance at classroom and Field Day clinics (1 st and 2 nd year volunteers)
    (2+ year volunteers urged to attend Field Day as refresher)
  • Issuance of a PHBA Umpire hat and shirt(s) (Baseball and/or Softball)
  • Plate gear bags issued at start of season and returned at end of season
  • Free Snack Shack meal for each game umpired
  • Umpire may keep hats at end of year


Snack Shack Person (Return to top)

  • Must complete 4 hrs. of volunteer time in snack shack.
  • It’s up to each person to sign in and have head person sign you out.
  • Must have head snack person sign off volunteer form to get check back.
  • Must make sure if schedule for certain times with head volunteer person.
  • If you don't make your scheduled snack shack time, you will not have your LAFF refunded.
  • To choose a date and time to volunteer at the Snack Shack, visit the Volunteer Opportunities page.


Pre Season Work on Fields (Return to top)

  • Must show up to Four (4) hours of work on fields to receive check back.  Either one whole Saturday or 2 different ½ Day Times.
  • Must come to their kids league field at assigned place.  If change field date you must ok it with the head person of field prep.
  • Must work hard or no check.
  • Bring weed eaters, sprayers, hoe, shovel or anything needed on fields.
  • Must bring their volunteer sheet to have it signed off to get check back.
  • Two people can get 4 hours each on 1 field.


Scorekeeper Duties (Return to top)

  • There is no scorekeepers for Instructional League.
  • Scorekeeper must scorekeep every game or make sure the duties are done every game including playoffs.
  • Home team games scorekeeper is responsible for turning in game sheets to snack shack filled out properly and check standing.
  • Scorekeeper must check with other scorekeeper every inning.
  • Make sure all standing and scores are recorded right and signed by both managers and umpires.


Team Coordinator (Return to top)

  • Work with manager and coach on team list & e-mails, coordinate practices, handle all volunteers on team to make sure they are doing their jobs right, snack schedule for games, team meetings.
  • Collect money from each family for team basket, names on jerseys, coaches gifts for end of season party, etc. It's usually best to collect one amount for everything and the earlier the better.
  • Be sure to give the basket volunteer the amount they need first, so they can get the basket done, and turned in on time.
  •  League Coordinator to sign off on the LAFF
  • Coordinate with Photo Day Person and Basket Person.


Game Day Field Prep (Return to top)

  • Chalk the field for every home game 30 minutes before the game.
  • It’s important that field prep person remove base rubber indicators and put back on base pegs after game (weeknights and last weekend games only).  If not, manager will be called and have to come back to field.
  • It’s up to field prep person to put bases away and lock knack box after the game (weeknights and last weekend games only).
  • Fill in any holes in front of the pitching rubber and in the batters box, drag or rake the in-field (if needed), install bases
  • For Boys National and Western, water mounds and rake after every game.


Opening Day Person (Return to top)
A 4hr Commitment of one of the following job duties:

  • Parade Staging/Set Up
  • Snack Shack
  • Selling PHBA Merchandise
  • Working the Basket Raffle/Auction
  • Working the Jump Houses or any other activities that day
  • To choose a date and time to volunteer for Photo Day, visit the Volunteer Opportunities page.


Photo Day Person (Return to top)
A 4hr Commitment of one of the following job duties:

  • Snack Shack
  • Selling PHBA Merchandise
  • Working the Basket Raffle/Auction
  • Working the Jump Houses or any other activities that day
  • Working with Photographers in whatever their needs may be
  • To choose a date and time to volunteer for Photo Day, visit the Volunteer Opportunities page.


Basket Person (Return to top)

  • In charge of putting together a team basket to be turned in on Opening Day. 
  • Needs to collect money from Team Coordinator and assemble a basket to be donated to the league for Photo Day and/or banquet. 


Banquet Volunteer (Return to top)
There are many different jobs when you volunteer for the Banquet. Here are a few of them listed below. No one will volunteer for more than a 4hr Commitment of one of the following job duties:

  • Ticket Sales
  • Putting up Flyers
  • Decorating for the Banquet
  • Trucks to deliver
  • Salad Bar Prep
  • Salad Bar Station
  • Set Up for the Banquet
  • Clean Up
  • To choose a date and time to volunteer at the Parents Banquet, visit the Volunteer Opportunities page.